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Apps for Microsoft Word

By Craig Mill on Tuesday 26th May, 2015 at 2:15pm

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If you have the latest online version of Office 365 (available through Glow) or if you have downloaded the desktop version, Office 2013 (also through Glow in participating authorities) there’s a new feature, ‘Office Store’ that could offer some handy features to support learning, directly from within Word. Combined with ‘My Apps’ you can extend and enhance the tools that are currently available in Word. 

Adding Apps to Word

The Office Store and My Apps is located in Word’s Ribbon; Insert > Store > My Apps. You may need to check that you have access to the Office Web Store (by clicking Store) first of all. You should also be signed in to your Microsoft/Glow account before you can download and install apps from the Office Store.

Office Store is located in Word's Ribbon under the Insert Tab.

However, once you are set up and ready to go, there are hundreds of apps to choose from, including apps to support literacy, numeracy, productivity, referencing, organisation, planning and study skills etc. The Maps for Office and Typing Tutor apps are personal favourites. The illustration below is one example – Texthelp Study Skills which is essentially a colour/text extraction tool. The pupil simply highlights the bits of text they need, then presses the Ctrl + A keys to select the text, and finally clicks ‘Collect Highlights’.

Extracting text in Word using Study Skills app.

Texthelp Study Skills will open in a new window with the extracted text which can then be pasted into another document.

Collected highlights in Study Skills

This example would work particularly well if a pupil has scanned a paper document (using Optical Character Recognition OCR) and wants to extract the main points or key areas of a document, article or book etc. Or alternatively, I’ve used an existing Word document ‘Across the Barricades’ that I downloaded from the Books for All database. 

You can have as many apps open at the same time but the space of your working document will decrease in size as the side window/pane expands with apps. If you do need more than one app open at a time you can click and drag the apps into the document and arrange them as you want them.

Managing Apps in Word

You can browse or manage your apps from within Word: 'My Apps', 'See All' and 'Manage my Apps'.

Manage apps from within Word.

But if you would prefer just to browse through the range of Office Apps you don’t need to be in Word to do so. The following link will take you to the Word App Store:http://bit.ly/wordapps You can also download and install apps for PowerPoint, Excel etc.

 

Example of rephrase app

I think that over time this is an area which will grow, with apps increasing in number and in quality.

The main benefits of using Word Apps is that you don’t need to leave or click between different programs and Windows, you can do everything from within Word.

One example is Wikipedia which searches for information in the built-in panel. 

Rephrase is another useful app, which helps to rephrase sentences by simply highlighting and choosing an alternative wording. 

If you are unsure about the content or potential benefit of any app each one has an option to find out more about the 'App details', Rate and review' or 'Remove' the app from Word. This can be accessed from the 'Manage My Apps' tool. 

Review and delete apps

 

 

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Latest additions to the Books for All Database

By Paul Nisbet on Friday 1st May, 2015 at 4:37pm

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We have uploaded another 96 books kindly contributed by Mary Matson at VTSS in Edinburgh to the Books for All Database. Some are scanned copies and some are Large Print. There are too many to list here, but you can see the full inventory on the news section on the front page of the database. The titles cover:

  • Spanish (6 titles)
  • science (8 titles)
  • RME ( 7 titles)
  • Physics (1 title)
  • Physical Education (2 titles)
  • Music (3 titles)
  • Maths ( 11 titles)
  • Classical studies (1 title)
  • Business (4 titles)
  • Biology (5 titles)
  • English (48 titles).

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New Large Print books from Inverclyde

By Paul Nisbet on Monday 30th March, 2015 at 3:48pm

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Bright Red to provide digital files for Learners with Print Disabilities

By Paul Nisbet on Thursday 19th March, 2015 at 4:02pm

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We are excited to announce that Bright Red Publishing are the latest Scottish textbook publisher to agree to provide digital copies of their books for the Books for All Database. Bright Red publish Study and Revision Guides for Intermediate, National 5 and Highers and also SQA Past Papers. Over the next few weeks we will be adding their books to the database and we'll list the books on the blog and on the Database News pages as they become available.

This is particularly good timing since the 2015 exams are looming ever closer!

Staff and learners should also check out the free Bright Red Digital Zone. This "is a fully interactive online resource where teachers can find useful information and students can put in that extra effort to help them get the best possible grades". The website has been developed in collaboration with Professor Bill Buchanan at Edinburgh Napier University.

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New books on the Books for All Database

By Paul Nisbet on Wednesday 18th March, 2015 at 5:08pm

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Rebecca has uploaded some more books from VTSS in Edinburgh to the Books for All Database. Some are scanned copies and some are Large Print. The new books are:

Geography:  

German:

History:

Home Economics 

Hospitality

Modern Studies

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New French books on the Books for All Database from VTSS in Edinburgh

By Paul Nisbet on Tuesday 3rd March, 2015 at 5:58pm

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Just before Christmas Mary Matson from Edinburgh and Lothians VTSS transcription team kindly gave us over 15,000 files to add to the database.

Rebecca Gow here in CALL, with help from James, a student, have gone through this treasure trove and sorted and edited the files into complete books. Some of the books are beautifully laid out Large Print, whilst others are scanned copies of paper books. The scanned files have been converted into text, but (as you can imagine) we've not had time to proof-read and correct them, so you will find some errors.

Over the next few weeks we will check and upload books for different subjects to the database and post a list of the new titles on the blog and on the Database News page.

The first batch are French books:

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tha e air beagan Gàidhlig?

By Paul Nisbet on Wednesday 25th February, 2015 at 3:00pm

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We are pleased to report that we have received funding to work with CereProc to develop and license a Scottish Gaelic computer voice for the Scottish public sector. CereProc are a world-class text-to-speech company based in Edinburgh and the Gaelic voice development is funded by The Scottish Government Gaelic and Scots UnitScottish Funding CouncilScottish Qualifications Authority and Bòrd na Gàidhlig.

The new Gaelic voice will be available to schools from The Scottish Voice website for the start of the 2015-16 academic session, alongside  Heather and Stuart, which are high quality computer English voices with a Scottish accent. We first licensed Heather from CereProc in 2008 and she was followed by Stuart, in 2011, and they are now used in computers in schools all across Scotland in a variety of ways by learners with additional support needs. For example:

  • students with reading difficulties use the voices to read digital textbooks, assessments or digital exam papers;
  • learners with visual impairment use the voices to read and access the computer screen;
  • pupils who have difficulties with communication use the voices in their electronic voice output aids for personal communication.

By licensing Heather and Stuart nationally, schools and other public agencies are saved the cost of buying the voices or buying computer reader software with high quality voices. We estimate that we have saved Scottish education at least £2 million compared with the cost of schools or local authorities buying the voices commercially. 

However, there is no Scottish Gaelic computer voice available and so Gaelic learners and speakers do not have the same opportunities as Scottish English speakers. The new Gaelic voice will we hope address this.

The Gaelic computer voice will not just benefit learners with disabilities and additional support needs:  anyone who reads Gaelic could find it helpful to read web sites, documents, or to check and proof-read their own letters or emails. The voice will be licensed for use by Scottish schools, colleges, universities, local and national government agencies, NHS units and for use at home by pupils and staff.

    

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How accessible are your school computers? Are we meeting legal obligations?

By Paul Nisbet on Wednesday 4th February, 2015 at 6:01pm

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On 31 October the Scottish Government published Guidance on “Planning improvements for disabled pupils’ access to education” which "describes the requirements the Act places on education authorities and schools to work to improve the education of disabled learners and to help ensure that they are properly included in, and able to benefit fully from, their school education."

The Guidance contains two appendices that refer specifically to measures that local authorities should take to improve the accessibility of school ICT and computers. It covers things like installing the Scottish computer voices; having text-to-speech software available; providing access to control panels so that students with disabilities can make adjustments to enable access; etc. The document is available here: http://www.scotland.gov.uk/Publications/2014/10/8011.

Now that the guidance is published, it would be helpful to get a snapshot of how accessible school computers are across the country, and what might need to be done to improve the accessibility of ICT used in schools.

To accomplish this, please help us by completing a survey that you can find here: https://www.surveymonkey.com/s/accessICT.

We know that in some parts of the country, learners have the benefit of readily-available accessibility software and adjustments, but in other schools the provision is not so good. By completing the survey you will help identify areas where improvements might be made. Please also pass the link on to your colleagues.

Many thanks,

Paul

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TeeJay books are available on the Books for All Database again

By Paul Nisbet on Tuesday 13th January, 2015 at 10:59am

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Following the incident where a TeeJay book was found available on the internet (see the 7 January blog post), we have modified the wording of the Books for All Database records and we hope that it is clearer and encourages staff to read and understand the terms and conditions.

Tom Strang at TeeJay is happy with the wording and so we have made the TeeJay books available once again. We are very grateful to Tom for his understanding and for allowing us to share his publications, free of charge, so that learners with print disabilities can access them.

You can see all the TeeJay books by clicking here

This is the arrangement:


These accessible copies are made available under the terms of the Copyright Licensing Agency Print Disability Licence to be used only by a learner who is visually impaired or otherwise disabled and by reason of such visual impairment or disability is unable to read or access the original printed book.

Under the terms of the licence you must download or obtain an accessible copy for each learner who needs one. All learners must have a print disability.

By downloading this book I confirm that:

  • I am downloading this book for a learner with a print disability.  I will not supply the book to learners who do not have a print disability.  I will not upload the book to the internet for public access.  
  • I understand that I am legally responsible for the file and for its usage.  
  • I agree to the Books for All Database Terms and Conditions.

Books for All Database Licence Conditions for TeeJay Books

  • The user of this Accessible Digital Copy must have legal access to a print copy of the book, bought either for personal use or as part of a class set.
  • The Accessible Digital Copy should be deleted once the pupil has completed the course for which it was supplied.

 

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Wot? No TeeJay Books?

By Paul Nisbet on Friday 9th January, 2015 at 3:17pm

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You may have found that the TeeJay maths PDFs are not on the Books for All database any more. We have temporarily removed them because just before Christmas one of the files appeared on Wikispaces, freely downloadable, and this is not permitted under the agreement we have with TeeJay.

We are discussing how we can prevent this from happening with TeeJay and once we have a solution we hope to have them available again soon.

This emphasises how important it is to abide by the Books for All terms and conditions and to ensure that the files are only provided for learners with print disabilities. If we collectively don't protect the publishers' rights and property, they won't let us share their files. 

Watch this space - we'll let you know when they are available again.

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New resource - Accessing Books - A Guide for Dyslexic Adults

By Stuart Aitken on Friday 9th January, 2015 at 1:13pm

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A new free resource book on dyslexia is available. Although written mainly for adults who have dyslexia it may be of interest to a more general audience that includes parents of children with dyslexia.

Written anonymously by an adult who has dyslexia it takes a holistic approach to reading. It describes skills, alternative formats (large print sources, audio source, audiobook sources etc.) and dyslexia friendly options,  Also, it considers why an adult might want to engage with books (benefits, strategies), the position regarding copyright and more.

The resource uses a font that is readable with good size and line spacing and sections that are  split into manageable chunks. A 3-page synopsis is included as an Appendix. For those who prefer a more visual approach a spider diagram is also provided to  guide people to the relevant section of interest.  

Additional information provided to us by the author -

‘Accessing Books - A Guide for Dyslexic Adults’ is a free resource which:

  • explores various options that dyslexics can use to succeed with books;
  • provides tips, ideas and information; and
  •  is written by a dyslexic adult

Downloading the guide

The guide is available to download in PDF from one of these three options:   

  1. http://bit.ly/13wIPvO
  2. Download from Google Drive
  3. WordPress blogpost​ - then click on the text at end of post ‘Accessing Books – A Guide for Dyslexic Adults’ 

As some may find an online or digital copy difficult to use you are free to print the downloaded guide or any part of it.

Members of Dyslexia Scotland can borrow a paper copy (including a CD). 

Non-members can consult it at the Dyslexia Scotland Resource Centre.

Dyslexia Scotland Resource Centre
Dyslexia Scotland
2nd floor - East Suite
Wallace House
17 - 21 Maxwell Place
Stirling FK8 1JU
Tel. 01786 44 66 50

 

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Digital Exams in New Zealand

By Paul Nisbet on Tuesday 6th January, 2015 at 9:48am

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Back in 2006 Naomi and Ross Forrester from Speaking Solutions in New Zealand visited us to find out about digital exams. Naomi and Ross are experts in speech recognition and digital tools to support learners with disabilities and difficulties. Since then they have been working with Louise Oliphant at Auckland's Sacred Heart College to introduce digital assessments and examinations and Naomi sent me a copy of an article published in the New Zealand Interface magazine, which makes interesting reading.

The school are now using digital exams and assessments for students who would normally require a reader and/or writer and have found that the students achieve similar grades to their mainstream counterparts. They are at the point where they can hold multilevel assessments for more than 30 students in one room with 2 invigilators and this gives an 80% saving to the school in terms of wages, room costs and administration. The article notes that "the results from digital examinations have been astounding" and digital exams are regarded as a "fair and equal way of testing their abilities". The article gives an example of using digital maths papers, where students use text-to-speech to read the questions and handwrite their answers, and points out that this tests "knowledge of mathematics rather than whether a candidate could read the questions."

The article concludes that "Overwhelmingly, the research and experience at Sacred Heart College demonstrates that all students – not just those who have special learning needs – should be extended the opportunity to choose a digital format as an option to complete examinations, thus expressing true subject competency, rather than their ability to read and write.​"

Great to hear about digital assessments and exams having a positive impact on the other side of the world.

 

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Create your PDF prelims, assessments, worksheets and activities on your iPad!

By Paul Nisbet on Friday 12th December, 2014 at 5:36pm

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Previously if you wanted to create an interactive digital prelim, assessment or other resource with answer boxes on screen, you had to use Adobe Acrobat Pro, which costs around about £60 per license under a special licensing arrangement from Education Scotland. Even though this is a very good deal (the full commercial rate for Acrobat Pro is £440), some staff have commented that it is a significant outlay for each department in a school to buy a copy. 

However, there are now some alternatives to Acrobat Pro that are worth considering. I'll outline the Windows software options in a blog next week, and today I want to introduce PDF Office, which is a brand new app that lets you create digital question papers and prelims on your iPad!

DF Office lets you open a PDF, do small edits to the text and add drawings and other annotations, and most importantly, you can insert form fields for answer boxes. There is a form field detection feature that adds fields automatically for you. In testing on my standard prelim paper, I found that it works very well: it even detected the difference between a field where I wanted a tick box, and other fields where I wanted text boxes. (This is better than Acrobat, which puts text boxes into tick box fields that you then have to delete.)

You can change the properties of the fields to make them look like the SQA Digital Question papers, i.e. red borders, multi-line where necessary. I couldn't find a way to select all the fields in the whole paper to make these changes once, but it was easy to select all the fields on one page and set the properties for that page.

You can draw in fields for text, tick boxes, numbers, date, radio buttons, action buttons (e.g. send by email), drop-down lists, and image fields for users to insert photos from the camera. You can tap on a field and duplicate it, which gives a faster way of inserting fields.  

You would want to use a stylus rather than your finger, to get accurate positioning (although it 'snaps' to other fields that keeps things nicely aligned), and I actually found it slightly easier and quicker than using a mouse on a computer.

The completed PDFs can be accessed and completed by students on iPad using apps like Adobe Reader, ClaroPDF and PDF Expert, or on a computer with Adobe Reader or Foxit Reader.

Cost? The app is free, but to use it you need a subscription which is quoted at $4.99/month or $39.99/year. However, when I installed it, it gave me a free year's subscription for nothing because I already had PDF Expert, one of Readdle's other apps, on my iPad. PDF Expert costs £6.99, so for just £6.99 you can get both PDF Expert, which is an excellent tool for reading and managing PDFs, and a year's worth of making digital prelims and resources on your iPad!

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iVona MiniReader and MS Word - keyboard shortcuts

By Stuart Aitken on Wednesday 10th December, 2014 at 4:48pm

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Many pupils are now using iVona MiniReader as their main text-to-speech tool in Scottish schools. One question has come up a couple of times and it came up again in today's SQA ICT & Literacy Seminar (URL).

iVona MiniReader with Play button

Today's question was how to use iVona to read out a National Literacy 3 or 4 exemplar paper using only the keyboard. The N3 and N4 papers are available in MS Word. So we are considering iVona working with MS Word keyboard shortcuts. (PDF has different keyboard shortcuts not covered in this blog.)

Pressing Ctrl+Shift+Spacebar isn't a problem for pupils who can find the word, phrase, sentence to speak! 

But what if the pupil has dyspraxia, or a physical disability or, say, a visual impairment  that makes it difficult to i) locate the chunk of text to be spoken, and ii) to then navigate to that Play button in order to press it? 

Become a Power user!

Often referred to as Power users, keyboard users also have a trick available. It uses Extend mode, F8 (Function key 8).​

 

We'll cover three scenarios.

  1. Pupils who can independently find the first word to be spoken.
  2.     Pupils who need to use the keyboard to find the first word or phrase to be spoken.
  3.     Pupils who can only press one key at a time.

1. Pupils who can independently find the first word to be spoken

  1. Open the Word document, launch iVona MiniReader.
  2. Position cursor (blinking) somewhere in the first word to be spoken.
  3. Press F8 once to turn it on. Press again to select the whole word.
  4. (Optional) To select the whole sentence to be read, press F8 a second time.
  5. (Optional) To select the whole paragraph to be read, press F8 a third time.
  6. Press Ctrl+Shift+Spacebar to speak the word, sentence or paragraph.
  7. To deselect the word, sentence or paragraph, press Esc, followed by an arrow key.

2. Pupils who need to use the keyboard to find the first word or phrase to be spoken

  1. Open your Word document and launch iVona MiniReader
  2. Press Ctrl+F to find the first word or phrase to be spoken - this opens the Find pane. Type in the word or phrase to be found.
  3. Press Enter.
  4. Use the arrow key to highlight the box containing the word or phrase.
  5. (Optional) To select the whole sentence to be read, press F8 a second time - may need three presses.
  6. (Optional) To select the whole paragraph to be read, press F8 a third time - may need four presses.
  7. Press Ctrl+Shift+Spacebar to speak the word or phrase found (iVona actually speaks it from the Word document itself rather than from the pane - clever!).
  8. To deselect the word, sentence or paragraph, press Esc, followed by an arrow key.

To close the Find pane - some pupils may find it distracting or it may take up too much space on the screen

  1. With the cursor (blinking) in the Find pane somewhere.

  2. Press Ctrl+Spacebar then W.

3. ​For pupils who can only press one key at a time

Use Sticky Keys

  1. To activate Sticky Keys press Windows key +U > Make the keyboard easier to use > Turn on Sticky keys.
  2. It is now possible to press keyboard combinations by pressing one key, then the next etc. Each key will 'stick' e.g. Ctrl then Shift then Spacebar has the same effect as pressing Ctrl+Shift+Spacebar together.

The document Extend Selection Shortcuts Word is a slightly edited version of those listed under Microsoft Word 2010 Help - which of course can be accessed by pressing the F1 key. 

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TeeJay CfE Books 1a and 1b now available with answer boxes

By Paul Nisbet on Friday 10th October, 2014 at 1:14pm

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Tom Strang at TeeJay Publishers has kindly provided digital versions of the new Curriculum for Excellence books for the Books for All Database, so that learners with print disabilities can read and access them. 

Sarah and Rebecca here in CALL have been working hard to insert answer boxes and adapt the books so that learners can tackle the exercises on screen, and we've just uploaded new versions of Books 1a and 1b to the Books for All Database.

The books are 'PDF Portfolios' so when you open a book with Adobe Reader on your computer you will see thumbnails of each chapter: double-click on a chapter to view the preview and then double click again to open it.

(You'll need Adobe Flash installed to view the Portfolio properly, and from our trials it seems that most school computers do have this.)

 

 

Or, you can extract the chapter as a separate file and save it on your computer. We recommend extracting the chapters and accessing them separately because the PDF Portfolio can take a while to open and the extracted individual files seem to open much faster. 

 

Most of the pages have answer boxes inserted so that you can type your answers on-screen.

To jump to the next answer box press the Tab key on the keyboard: to go back to the previous box, press Shift-Tab.

 

 

 

 

 

 

 

 

 

Some of the pages did not have enough room to insert the answers boxes, and so Sarah and Rebecca added extra pages to give more space to lay out the answer boxes. You'll find that many of the exercises with arithmetic working take this form.

 

 

 

 

 

 

Exercises that involve drawing can be done on the computer using the Adobe Reader Drawing Markups. (Click Comment at the right hand side of the toolbar to see the Annotations and Drawing Markup tools).

This tiling exercise has been done using the Polygon tool. I set the colours of the polygon by right-clicking on the Polygon tool in the Drawing Markups and setting the Tool Default Properties. In this exercise, I drew the tiles in different orientations then used CTRL-C and CTRL-V to copy and paste multiple tiles. 

You can download a quick guide on using the various Adobe Reader XI drawing and commenting tools

 

On an iPad, tap to download the book and then Open it in the free Adobe Reader app

 

 

 

 

You'll then see each chapter listed: tap to open the chapter in Adobe Reader.

 

 

 

 

However, you can't type in answers and so we recommend tapping again and opening the chapter in an app that allows you to type in answers to form fields such as PDF Expert.

 

 

 

 

PDF Expert lets you type in answers, draw shapes and annotate the text, and it also has text to speech so you can read the questions.

(We used to suggest ClaroPDF for accessing PDFs with answer boxes/form fields but at time of writing it has a bug which means that when you type an answer into a box, your answer often gets copied to other answer boxes on the same page! Claro are working on a fix for this, but it's not there yet.)

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