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Creating Accessible Materials Including Subtitling

Creating accessible documents for learners isn't just a legislative requirement, it's the right thing to do. Alongside the provision of appropriate assistive technology, having learning materials that are accessible ensures that learners with additional support needs have equal access to Curriculum for Excellence.

In this workshop, Craig and Paul, will demonstrate how to create an accessible Word document and how to export it to a range of formats such as e-Pub, Large Print, PDF and more. They will discuss the importance of accessible design in terms of font, colour and layout and show how to add ‘Styles' and ‘Structure' to a document to make it more accessible and navigable for learners with visual impairment, blindness or physical disabilities. Resources produced with good accessibility features benefit everyone because they are easier to access. Incorporating structure and accessibility features also benefits the author of resources because materials can be produced more efficiently.

Digital learning resources include audio and video and so the course will explore subtitling for online meetings, lectures and for videos.

The rapid uptake in digital learning through the Covid-19 pandemic means that more and more teaching and learning is undertaken digitally and the knowledge and skills addressed in this course are essential for anyone who creates digital learning materials.



28th October 2021
University of Edinburgh

Online learning
per person
Time: 4:00pm - 5:30pm

What you will learn

  • To understand the rationale for providing learning resources in accessible formats.
  • To explore creating an accessible document in MS Word.
  • To learn about the assistive technologies that can be used to support reading an accessible document.
  • To identify the advantages of accessible documents to improve your workflow.
  • To explore options for subtitling using platforms such as Teams, Office 365 and for YouTube videos.
  • To know where to find information, resources and further Professional Learning opportunities.

Who is the seminar and workshop aimed at?

  • Upper Primary, Secondary Teachers, PSAs, ITE and PG students, NQTs
  • FE / HE teachers and support staff
  • Parents and other family members
  • Pupils and friends

Meet your presenter(s)

Paul Nisbet
Engineer and Educational Technologist

Paul is a Senior Research Fellow and has an engineering background. He's involved in CALL's assessment and support service for pupils, with a particular responsibility for access technology for pupils with physical disabilities; and for technology to enable students with dyslexia or literacy difficulties access the curriculum.

Craig Mill
Assistive Technology Advisor

Probably better known for developing the AccessApps, a suite of portable open source and free learning support tools that can be run from a USB drive.

Craig is also the developer of the awards winning MyStudyBar - a handy tool to support learners with literacy difficulties. Craig is keeping abreast of new developments in technology, particularly technology to help overcome barriers to learning.

About the event

  • Duration: 90 minutes, starting at 4:00pm
  • Capacity: Maximum of 20 per workshop.
  • Equipment requirements: Either a Windows PC (or laptop), Mac or tablet device with an internet connection and speakers. Microphone is optional.
  • Weblink for online workshop: This will be emailed to you a week before the event.
  • Preparing for the Webinar: To try and ensure the webinar goes as smoothly as possible for you on the day, we've created a very simple 4 point preparation list that you may wish to follow.


If you have technical problems and are not able to access the Online Learning on the day you will receive an archived recording of the session. No refunds will be given.


Course can be paid for by invoice or debit/credit card.

Card payment: You will recieve an email after your booking from which will contain a payment link.

Invoice: All Authorities are no 'NO PO, NO PAY' so please make arrangements to provide CALL Scotland with a Purchase Order Number from your local authority or school finance system. We will raise an invoice which will be sent directly to your Finance Office.

NB: We will be on the PECOS system as: The University of Edinburgh and NOT CALL Scotland (this is because we use the University's finance systems).